IRONSTONE HOA ANNUAL NEIGHBORHOOD MEETING
March 24, 2026

CALL TO ORDER

  • Meeting was held at 7:00 pm at 12777 N Rockwell Ave, Oklahoma City, OK 73142

INTRODUCTIONS OF BOARD

  • Current Board Members Present: Maria Vargas, Denny Vanderburg, Julia DeBartolo, Libby Jackson; Absent: Jennifer Huffhines

WELCOME

  • Agenda overview: 2025 Recap, Financials, Upcoming Projects, Voting
  • If anyone would like to run for board we will be voting later

2025 RECAP ACCOMPLISHMENTS

  • March – Two new board members joined in 2025
  • April – Updated Bylaws to better reflect our neighborhood
  • Mustafa volunteered to help filter Facebook scammers
  • May – Email communication newsletter started.
    • Stopped sending in October because of increase in undelivered emails
    • Not sure how many people found them valuable or able to even see them, but will pick back up if people are receiving them
    • Will look into how to get them delivered better
  • May – Installed new sidewalk trails on the east common space with benches, tables and two disc golf baskets
  • June – Neighbors Night out Party at the newly renovated common space
    • Will continue this annually, partnering with Neighborhood Alliance for annual block party timing
  • July – Updated signs in neighborhood after legal advice
    • The old signs said you were being recorded, which wasn’t true
    • Under legal advice we replaced the signs
  • Sept – New landscaping services with Pitzer started
    • We hope to have better response time and assistance
    • Annual contract savings of about $4000 from previous contract
  • Two garage sales; Spring and Fall
    • Will continue for next year, need confirmed dates
  • Installed little library in main park (and fixed door, twice)
  • Successfully navigated the Skeleton issue that nearly broke us, but ended with all parties happy
  • Dec – Added more Christmas lights to entrance
    • Had to replace some lights as well from being lost by previous company
  • Started construction on Dog Park

CURRENT FINANCIALS

  • As of Feb 28, 2026:
    • Total Operating Funds: $46,664.56
    • Total Reserve Funds: $30,435.52
    • Total Assets: $77,100.08
  • Balance Sheet

FINANCIAL OVERVIEW FOR 2025:

Over/under budget expenses for 2025:

5200 – Community Events
$2,880.68 over
Additional Christmas lights with new company and installation time

6025 – Water Service
$7,989.37 over ($15k over in 2024)
No major incident, just over each month starting in June and built up each month. October & November highest months
We will be strongly looking into irrigation this year with Pitzer landscaping company to know our system more and figure out why we are paying so much for water.
Company didn’t even know we had multiple controllers to winterize

6200 – Irrigation Repair & Maintenance
$4,128.01 over
Same as listed above, this will be resolved this year to find out why we are paying so much for repairs to the systems

6710 – Recreation Supplies/Repair & Maintenance
$20,221.84 over
$15,000 was originally budgeted, but we had the funds available and wanted to start the dog park project.

9916 – Paved Surfaces Expenses
$54,436.40 over ($0 was originally allocated)
New sidewalks at East park, benches, tables, frisbee golf, sidewalks at West playground

2026 budget overview
This is on the same document, outlining the budget for 2026

2026 PROJECTS & PLANS

  • “Maintenance” year – no large-scale projects planned
  • Priority to open Dog Park
    • Julia spoke about the progress on the dog park, but under legal advice since the project is still in litigation, we will wait to disclose all the details until a later date
    • For now, we are waiting for permits for the installation. These were not done property by the contractor and we are in the process now of getting them so we can open.
    • The dog park will open when we have the permits
    • The rest of the information will be shared when the legal issues have all been resolved.
  • Plan to be more aggressive with liens this year for owners over 2 years late dues
  • Water & Irrigation evaluation
    • Second year in a row with high water bills and excessive irrigation repairs. Plan to walk through with new company to find out what is going on
  • Front entrance refresh!
    • Plan to improve the North entrance of the neighborhood
    • New landscaping
    • Replace lighting to a more permanent solution
    • Only 3 bulbs currently work
    • Add irrigation to center median (currently only drip line)
  • West entrance signage options
    • We do not own the land but want to look into signage options / speed signs, etc.
  • Look into new banking options if possible
    • Would like to see more return on reserve account
    • Difficult to change non-profit banking
  • Block party; Neighbors Night Out in June
  • Garage sale; twice/year

QUESTIONS:

  • Trees required in front yard – find a way to make this easier for people to get since many owners are not maintaining their trees
  • Can someone send out a message about children using sidewalks instead of crossing lawns and walking in the yards
  • Get a quote on an adjustable rim from platinum playgrounds
  • Fence between apartments and housing
  • The apartments had originally said they would be installing a fence, but have not done so. We will reach out to see what they intend to do.
  • “Children at play” signs at west entrance
  • Could we ask the city about a light at the other entrance to the business park/neighborhood
  • Ask Pitzer to prune front evergreen on right for visibility

BOARD MEMBER VOTING:

  • No new members running for positions on board
  • Maria Vargas stepping off the board
  • Members for 2026: Denny Vanderburg, Julia DeBartolo, Libby Jackson, Jennifer Huffhines

MEETING ADJOURED

  • Adjourned at 8:25pm